Last time we have learned about how to create an email signature on Outlook.com. This time, we will be looking at the 6 steps of setting up your email signature without having to go to the Outlook website. Please make sure that you have the Outlook application on your Macbook.
- Choose Outlook and select “Preferences”
The first step is to open your Outlook app on your computer and hover your mouse on the top of your screen. The toolbar will drop down and simply click “Outlook” and select “Preferences”.
- Go to Signature
As the Outlook Preferences box appears on your screen, under the “Email” section, choose Signature to start adding and customizing your email signature.
- Add a new signature
If you have succeeded the previous two steps, the Signature box will appear on your screen. You can see that there is always a standard signature that Outlook has automatically created for you. However, we will not use this signature as it might look quite boring. Let’s add a new signature by clicking the + sign at the bootom of the “Edit signature” box.
- Insert your signature and save it
Once you have added a new signature, another box (yes, you will be working on many boxes) will pop out so that you can insert and edit your own signature. After inserting your name into the “Signature Name” option, you can start putting your signature in the blank space. In this blog, we use Adam Smith as an example. When you create your own email signature, please insert your own full name.
Tips for an impressive signature:
- Insert your full name and your cell phone number
- Mention your company name and your position
- Add your website (or Facebook/ LinkedIn/ Twitter/ WordPress)
- Get creative and use different fonts
- Use striking colors for your text
- Don’t hesitate to insert images
After customizing your signature, don’t forget to save it by clicking the save icon on the top left corner of the box then close the box you’ve worked on.
- Change the default signature and allocate it to your email
As you finish adding and editing your signature, you will have to go back to the “Signatures” box. This time, the box might look a little different. Notice that under “Signature Name”, a new signature has been created for you.
In this case, choose the signature “Adam Smith” and you will see that the preview is shown on the right hand side. Wonderful! You made it!
Now we just need to choose default signature by setting the “Account” session to the email that you want to attach a signature. Also, change “New messages” and “Replies/Forwards” to “Adam Smith” (or the name of the signature you have created).
Simply close the “Signatures” box once you have changed the defaults email and signature. Your signature is saved and ready to use!
- Test the signature
The final step is super easy! You just need to try to compose another email and see that your newly created signature is attached by the end of the email.
And if at this point, your email signature doesn’t automatically appear in your email, our IT specialists at Burgi Tech are always available to help you get the signature you want. Give us a call today for a free consultant and extra tips for a professional email signature!