Writing emails have become an essential part in our lives. We write emails daily and we write many, while our audience varies. Our boss looks at our email, our job recruiter looks at our email, our clients also look at our email. Then, having a professional and visually delightful signature would be our advantage. In this blog, we will show you how to set up your signature in Mircrosoft Outlook – one of the most convenient programs to compose, organize and manage your emails.
- Go to www.outlook.com
Unfortunately, you cannot set up your email signature directly from your Outlook app in your computer. Instead, you will have to go to its website www.outlook.com
- Sign into your account
Now look at the top right corner of Outlook webpage, you will see the option “Sign in”. Once you click onto that ‘Sign in’ option, Outlook will require you to fill in your Microsoft account, which is often the email you used to register with Microsoft. After that, click Next and fill in your Password. In this case, we use firstname.lastname@example.org as an example only. Please use YOUR OWN email when you actually do this step. If you don’t have a Microsoft account yet, click the “Create one!” hyperlink under the ‘Sign in’ option.
- Go to ‘Settings’
Now that you are signed into your Outlook, you are half-way done. Notice that on the top right corner (again) of Outlook, there are some icons such as Skype, Questions, Notifications, etc. Simply click the wheel icon, it will channel you to the “Settings” page of Outlook.
- Type ‘Signature’ in the search bar and choose ‘Email signature’
This exciting step will save you a lot of time. Remember you can find the answer to almost all of your problem by typing the question on Google? In Outlook, you can do the same thing to find the signature setting.
In the Settings panel, Outlook will ask you what you are looking for. It’s brilliant that by typing ‘signature’ in the search bar, Outlook will suggest “Email signature” option and you just have to click on that. How easy!
- Type in your email signature
As the ‘Compose and reply’ appears, you can freely put in and edit your signature in the compose box. Some essential information that you can add into your signature are:
- Your company name
- Your name
- Your cell phone number
- Your website (or LinkedIn/ Facebook/ Instagram/ WordPress)
- Your slogan
Don’t hesitate to get creative in this step with impressive font, colorful text, or even images, while remaining professional. Spend time customizing your email signature so that your emails stand out.
- Save your signature
Finally, scroll to the bottom of the settings panel and save your work by clicking on the ‘Save’ button.
If you have finished all the 6 steps above, congratulations – you have learned how to set up an email signature in Outlook! Or if you have troubles with adding an email signature or you don’t know how to make it pretty, our IT specialists at Burgi Tech are always available to help you out. Contact us right now!